Hot links Word 2013, 2016

A list of keyboard shortcuts for restoring laptop's factory settings | Character Codes for HTML

Frequently used shortcuts

Go to "Tell me what you want to do"	`Alt`+`Q`
Open	`Ctrl`+`O`
Save	`Ctrl`+`S`
Close	`Ctrl`+`W`
Cut	`Ctrl`+`X`
Copy	`Ctrl`+`C`
Paste	`Ctrl`+`V`
Select all	`Ctrl`+`A`
Bold	`Ctrl`+`B`
Italic	`Ctrl`+`I`
Underline	`Ctrl`+`U`
Decrease font size 1 point	`Ctrl`+`[`
Increase font size 1 point	`Ctrl`+`]`
Center text	`Ctrl`+`E`
Left align text	`Ctrl`+`L`
Right align text	`Ctrl`+`R`
Cancel	`Esc`
Undo	`Ctrl`+`Z`
Re-do	`Ctrl`+`Y`
Zoom	`Alt`+`W`,`Q` then `Tab` in Zoom dialog box to the value you want.

Use the keyboard to move around the ribbon

To use Backstage view, open the File page.	`Alt`+`F`
To use themes, colors, and effects, such as page borders, open the Design tab.	`Alt`+`G`
To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.	`Alt`+`H`
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab.	`Alt`+`M`
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.	`Alt`+`N`
To work with page margins, page orientation, indentation, and spacing, open Layout tab.	`Alt`+`P`
To type a search term for Help content, open "Tell me" box on ribbon.	`Alt`+`Q` then enter the search term
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.	`Alt`+`R`
To add a table of contents, footnotes, or a table of citations, open the References tab.	`Alt`+`S`
To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.	`Alt`+`W`

Changing focus with the keyboard instead of the mouse

Select the active tab of the ribbon and activate the access keys.

Alt/F10

Use access keys or ←→↓↑+S to move to a different Tab.

Change focus by using the keyboard instead of a mouse

Move the focus to commands on the ribbon.	`Tab` or `Shift`+`Tab`
Move the focus to each command on the ribbon, forward or backward, respectively.	`Tab` or `Shift`+`Tab`
Move down, up, left, or right, respectively, among the items on the ribbon.	`↓↑←→`
Expand or collapse the ribbon.	`Ctrl`+`F1`
Display the shortcut menu for a selected item.	`Shift`+`F10`
Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane .	`F6`
Activate a selected command or control on the ribbon.	`Spacebar`/`Enter`
Open a selected menu or gallery on the ribbon.	`Spacebar` or `Enter`
Finish modifying a value in a control on the ribbon, and move focus back to the document.	`Enter`

Create and edit documents

Create a new document.	`Ctrl`+`N`
Open a document.	`Ctrl`+`O`
Close a document.	`Ctrl`+`W`
Split the document window.	`Alt`+`Ctrl`+`S`
Remove the document window split.	`Alt`+`Shift`+`C` `Ctrl`+`S` `Alt`+`Ctrl`+`S`
Save a document.	`Ctrl`+`S`

Work with Web content

Insert a hyperlink.	`Ctrl`+`K`
Go back one page.	`Alt`+`←`
Go forward one page.	`Alt`+`→`
Refresh.	`F9`

Print and preview documents

Print a document.	`Ctrl`+`P`
Switch to print preview.	`Alt`+`Ctrl`+`I`
Move around the preview page when zoomed in.	`↑↓←→`
Move by one preview page when zoomed out.	`PageUp`/`PageDown`
Move to the first preview page when zoomed out.	`Ctrl`+`Home`
Move to the last preview page when zoomed out.	`Ctrl`+`End`

Check spelling and review changes in a document

Insert a comment (in the Revision task pane).	`Alt`+`R`,`C`
Turn change tracking on or off.	`Ctrl`+`Shift`+`E`
Close the Reviewing Pane if it is open.	`Alt`+`Shift`+`C`
Select Review tab on ribbon.	`Alt`+`R` then `↓` to move to `⌘` on this `Tab`
Select Spelling & Grammar	`Alt`+`R`,`S`

Find, replace, and go to specific items in the document

Open the search box in the Navigation task pane.	`Ctrl`+`F`
Replace text, specific formatting, and special items.	`Ctrl`+`H`
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	`Ctrl`+`G`
Switch between the last four places that you have edited.	`Alt`+`Ctrl`+`Z`

Use the keyboard to move around in a document

One character to the left	`←`
One character to the right	`→`
One word to the left	`Ctrl`+`←`
One word to the right	`Ctrl`+`→`
One paragraph up	`Ctrl`+`↑`
One paragraph down	`Ctrl`+`↓`
One cell to the left (in a table)	`Shift`+`Tab`
One cell to the right (in a table)	`Tab`
Up one line	`↑`
Down one line	`↓`
To the end of a line	`End`
To the beginning of a line	`Home`
To the top of the window	`Alt`+`Ctrl`+`PageUp`
To the end of the window	`Alt`+`Ctrl`+`PageDown`
Up one screen (scrolling)	`PageUp`
Down one screen (scrolling)	`PageDown`
To the top of the next page	`Ctrl`+`PageDown`
To the top of the previous page	`Ctrl`+`PageUp`
To the end of a document	`Ctrl`+`End`
To the beginning of a document	`Ctrl`+`Home`
To a previous revision	`Shift`+`F5`
After opening a document, to the location you were working in when the document was last closed	`Shift`+`F5`

Insert or mark Table of Contents, footnotes, and citations

Mark a table of contents entry.	`Alt`+`Shift`+`O`
Mark a table of authorities entry (citation).	`Alt`+`Shift`+`I`
Mark an index entry.	`Alt`+`Shift`+`X`
Insert a footnote.	`Alt`+`Ctrl`+`F`
Insert an endnote.	`Alt`+`Ctrl`+`D`
Go to next footnote (in Word 2016).	`Alt`+`Shift`+`>`
Go to previous footnote (in Word 2016).	`Alt`+`Shift`+`<`
Go to "Tell me what you want to do" and Smart Lookup (in Word 2016).	`Alt`+`Q`

Switch to another view of the document

Switch to Read Mode view	`Alt`+`W`,`F`
Switch to Print Layout view.	`Alt`+`Ctrl`+`P`
Switch to Outline view.	`Alt`+`Ctrl`+`O`
Switch to Draft view.	`Alt`+`Ctrl`+`N`

Work with headings in Outline view

Promote a paragraph.	`Alt`+`Shift`+`←`
Demote a paragraph.	`Alt`+`Shift`+`→`
Demote to body text.	`Ctrl`+`Shift`+`N`
Move selected paragraphs up.	`Alt`+`Shift`+`↑`
Move selected paragraphs down.	`Alt`+`Shift`+`↓`
Expand text under a heading.	`Alt`+`Shift`+`+`
Collapse text under a heading.	`Alt`+`Shift`+`-`
Expand or collapse all text or headings.	`Alt`+`Shift`+`A`
The slash (/) key on the numeric keypad	`/`(NumLock)
Show the first line of text or all text.	`Alt`+`Shift`+`L`
Show all headings with the Heading 1 style.	`Alt`+`Shift`+`1`
Show all headings up to Heading n.	`Alt`+`Shift`+`n`
Insert a tab character.	`Ctrl`+`Tab`

Move through the document in Read Mode view

Go to beginning of document.	`Home`
Go to end of document.	`End`
Go to page n.	n (n is the page number you want to go to),`Enter`
Exit Read mode.	`Esc`

Select text and graphics

Select text by holding down Shift and using the arrow keys to move the cursor

Shift+↑↓←→

Extend a selection

Turn extend mode on.	`F8`
Select the nearest character.	`F8`+`←→`
Increase the size of a selection.	`F8`(press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.	`Shift`+`F8`
Turn extend mode off.	`Esc`
Extend a selection one character to the right.	`Shift`+`→`
Extend a selection one character to the left.	`Shift`+`←`
Extend a selection to the end of a word.	`Ctrl`+`Shift`+`→`
Extend a selection to the beginning of a word.	`Ctrl`+`Shift`+`PageDown`
Extend a selection to the end of a line.	`Shift`+`End`
Extend a selection to the beginning of a line.	`Shift`+`Home`
Extend a selection one line down.	`Shift`+`↓`
Extend a selection one line up.	`Shift`+`↑`
Extend a selection to the end of a paragraph.	`Ctrl`+`Shift`+`↓`
Extend a selection to the beginning of a paragraph.	`Ctrl`+`Shift`+`↑`
Extend a selection one screen down.	`Shift`+`PageDown`
Extend a selection one screen up.	`Shift`+`PageUp`
Extend a selection to the beginning of a document.	`Ctrl`+`Shift`+`Home`
Extend a selection to the end of a document.	`Ctrl`+`Shift`+`End`
Extend a selection to the end of a window.	`Alt`+`Ctrl`+`Shift`+`PageDown`
Extend a selection to include the entire document.	`Ctrl`+`A`
Select a vertical block of text.	`Ctrl`+`Shift`+`F8` then `←→↓↑`+`S` `Esc` to cancel selection mode
Extend a selection to a specific location in a document.	`F8`+`←→↓↑`+`S` `Esc` to cancel selection mode

Delete text and graphics

Delete one character to the left.	`Backspace`
Delete one word to the left.	`Ctrl`+`Backspace`
Delete one character to the right.	`Delete`
Delete one word to the right.	`Ctrl`+`Delete`
Cut selected text to the Office Clipboard.	`Ctrl`+`X`
Undo the last action.	`Ctrl`+`Z`
Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location).	`Ctrl`+`F3`

Copy and move text and graphics

Open the Office Clipboard	`Alt`+`H` to move to the `Home` `Tab` and then press `F`,`O`.
Copy selected text or graphics to the Office Clipboard.	`Ctrl`+`C`
Cut selected text or graphics to the Office Clipboard.	`Ctrl`+`X`
Paste the most recent addition or pasted item from the Office Clipboard.	`Ctrl`+`V`
Move text or graphics once.	`F2` then move the cursor and press `Enter`
Copy text or graphics once.	`Shift`+`F2` then move the cursor and press `Enter`
When text or an object is selected, open the Create New Building Block dialog box.	`Alt`+`F3`
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.	`Shift`+`F10`
Cut to the Spike.	`Ctrl`+`F3`
Paste the Spike contents.	`Ctrl`+`Shift`+`F3`
Copy the header or footer used in the previous section of the document.	`Alt`+`Shift`+`R`

Edit and move through tables

Select the next cell's contents.	`Tab`
Select the preceding cell's contents.	`Shift`+`Tab`
Extend a selection to adjacent cells.	Hold down `Shift` and press `←→↓↑` repeatedly
Select the column from top to bottom.	`Shift`+`Alt`+`PageDown`
Select the column from bottom to top.	`Shift`+`Alt`+`PageUp`
Select the row from left to right.	`Shift`+`Alt`+`End`
Select the row from right to left.	`Shift`+`Alt`+`Home`
Extend a selection (or block).	`Ctrl`+`Shift`+`F8` and then `←→↓↑`+`S`; press `Esc` to cancel selection mode
Select an entire table.	`Alt`+`5`(on the numeric keypad with NumLock off)

Move within a table

To the next cell in a row	`Tab`
To the previous cell in a row	`Shift`+`Tab`
To the first cell in a row	`Alt`+`Home`
To the last cell in a row	`Alt`+`End`
To the first cell in a column	`Alt`+`PageUp`
To the last cell in a column	`Alt`+`PageDown`
To the previous row	`↑`
To the next row	`↓`
Row up	`Alt`+`Shift`+`↑`
Row down	`Alt`+`Shift`+`↓`

Insert paragraphs and tab characters in a table

New paragraphs in a cell	`Enter`
Tab characters in a cell	`Ctrl`+`Tab`

Format characters and paragraphs

Open the Font dialog box to change the formatting of characters.	`Ctrl`+`D`
Change the case of letters.	`Shift`+`F3`
Format all letters as capitals.	`Ctrl`+`Shift`+`A`
Apply bold formatting.	`Ctrl`+`B`
Apply an underline.	`Ctrl`+`U`
Underline words but not spaces.	`Ctrl`+`Shift`+`W`
Double-underline text.	`Ctrl`+`Shift`+`D`
Apply hidden text formatting.	`Ctrl`+`Shift`+`H`
Apply italic formatting.	`Ctrl`+`I`
Format letters as small capitals.	`Ctrl`+`Shift`+`K`
Apply subscript formatting (automatic spacing).	`Ctrl`+`=`
Apply superscript formatting (automatic spacing).	`Ctrl`+`Shift`+`+`
Remove manual character formatting.	`Ctrl`+`Spacebar`
Change the selection to the Symbol font.	`Ctrl`+`Shift`+`Q`

Change or resize the font

Open the Font dialog box to change the font.	`Ctrl`+`Shift`+`F`
Increase the font size.	`Ctrl`+`Shift`+`>`
Decrease the font size.	`Ctrl`+`Shift`+`<`
Increase the font size by 1 point.	`Ctrl`+`]`
Decrease the font size by 1 point.	`Ctrl`+`[`

Copy formatting

Copy formatting from text.	`Ctrl`+`Shift`+`C`
Apply copied formatting to text.	`Ctrl`+`Shift`+`V`

Change paragraph alignment

Switch a paragraph between centered and left-aligned.	`Ctrl`+`E`
Switch a paragraph between justified and left-aligned.	`Ctrl`+`J`
Switch a paragraph between right-aligned and left-aligned.	`Ctrl`+`R`
Left align a paragraph.	`Ctrl`+`L`
Indent a paragraph from the left.	`Ctrl`+`M`
Remove a paragraph indent from the left.	`Ctrl`+`Shift`+`M`
Create a hanging indent.	`Ctrl`+`T`
Reduce a hanging indent.	`Ctrl`+`Shift`+`T`
Remove paragraph formatting.	`Ctrl`+`Q`

Copy and review text formats

Display nonprinting characters.	`Ctrl`+`Shift`+`*`(not NumLock)
Review text formatting.	`Shift`+`F1`(then Click the text with the formatting you want to review)
Copy formats.	`Ctrl`+`Shift`+`C`
Paste formats.	`Ctrl`+`Shift`+`V`

Set line spacing

Single-space lines.	`Ctrl`+`1`
Double-space lines.	`Ctrl`+`2`
Set 1.5-line spacing.	`Ctrl`+`5`
Add or remove one line space preceding a paragraph.	`Ctrl`+`0`(zero)

Apply styles to paragraphs

Open Apply Styles task pane.	`Ctrl`+`Shift`+`S`
Open Styles task pane.	`Alt`+`Ctrl`+`Shift`+`S`
Start AutoFormat.	`Alt`+`Ctrl`+`K`
Apply the Normal style.	`Ctrl`+`Shift`+`N`
Apply the Heading 1 style.	`Alt`+`Ctrl`+`1`
Apply the Heading 2 style.	`Alt`+`Ctrl`+`2`
Apply the Heading 3 style.	`Alt`+`Ctrl`+`3`

Insert special characters

A field	`Ctrl`+`F9`
A line break	`Shift`+`Enter`
A page break	`Ctrl`+`Enter`
A column break	`Ctrl`+`Shift`+`Enter`
An em dash	`Alt`+`Ctrl`+`-`(NumLock)
An en dash	`Ctrl`+`-`(NumLock)
An optional hyphen	`Ctrl`+`-`
A nonbreaking hyphen	`Ctrl`+`Shift`+`—`
A nonbreaking space	`Ctrl`+`Shift`+`Spacebar`
The copyright symbol	`Alt`+`Ctrl`+`C`
The registered trademark symbol	`Alt`+`Ctrl`+`R`
The trademark symbol	`Alt`+`Ctrl`+`T`
An ellipsis	`Alt`+`Ctrl`+Period
A single opening quotation mark	`Ctrl`+` `
A single closing quotation mark	`Ctrl`+`'` `'`
Double opening quotation marks	`Ctrl`+` `Shift`+`'`
Double closing quotation marks	`Ctrl`+`'` `Shift`+`'`
An AutoText entry	`Enter`(after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Perform a mail merge

Preview a mail merge.	`Alt`+`Shift`+`K`
Merge a document.	`Alt`+`Shift`+`N`
Print the merged document.	`Alt`+`Shift`+`M`
Edit a mail-merge data document.	`Alt`+`Shift`+`E`
Insert a merge field.	`Alt`+`Shift`+`F`

Work with fields

Insert a DATE field.	`Alt`+`Shift`+`D`
Insert a LISTNUM field.	`Alt`+`Ctrl`+`L`
Insert a Page field.	`Alt`+`Shift`+`P`
Insert a TIME field.	`Alt`+`Shift`+`T`
Insert an empty field.	`Ctrl`+`F9`
Update linked information in a Microsoft Word source document.	`Ctrl`+`Shift`+`F7`
Update selected fields.	`F9`
Unlink a field.	`Ctrl`+`Shift`+`F9`
Switch between a selected field code and its result.	`Shift`+`F9`
Switch between all field codes and their results.	`Alt`+`F9`
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	`Alt`+`Shift`+`F9`
Go to the next field.	`F11`
Go to the previous field.	`Shift`+`F11`
Lock a field.	`Ctrl`+`F11`
Unlock a field.	`Ctrl`+`Shift`+`F11`

Language Bar

Open the Set Proofing Language dialog box	`Alt`+`R`,`U`,`L`
Review list of proofing languages	`↓`
Set default languages	`Alt`+`R`,`L`

Turn on East Asian Input Method Editors

Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.	`Alt`+`~`
Turn Korean Input Method Editor (IME) on 101 keyboard on or off.	Right `Alt`
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off.	`Ctrl`+`Spacebar`

Function key reference

Get Help or visit Office.com.	`F1`
Move text or graphics.	`F2`
Repeat the last action.	`F4`
Choose the Go To command (Home tab).	`F5`
Go to the next pane or frame.	`F6`
Choose the Spelling command (Review tab).	`F7`
Extend a selection.	`F8`
Update the selected fields.	`F9`
Show KeyTips.	`F10`
Go to the next field.	`F11`
Choose the Save As command.	`F12`
Start context-sensitive Help or reveal formatting.	`Shift`+`F1`
Copy text.	`Shift`+`F2`
Change the case of letters.	`Shift`+`F3`
Repeat a Find or Go To action.	`Shift`+`F4`
Move to the last change.	`Shift`+`F5`
Go to the previous pane or frame (after pressing F6).	`Shift`+`F6`
Choose the Thesaurus command (Review tab, Proofing group).	`Shift`+`F7`
Reduce the size of a selection.	`Shift`+`F8`
Switch between a field code and its result.	`Shift`+`F9`
Display a shortcut menu.	`Shift`+`F10`
Go to the previous field.	`Shift`+`F11`
Choose the Save command.	`Shift`+`F12`
Expand or collapse the ribbon.	`Ctrl`+`F1`
Choose the Print Preview command.	`Ctrl`+`F2`
Cut to the Spike.	`Ctrl`+`F3`
Close the window.	`Ctrl`+`F4`
Go to the next window.	`Ctrl`+`F6`
Insert an empty field.	`Ctrl`+`F9`
Maximize the document window.	`Ctrl`+`F10`
Lock a field.	`Ctrl`+`F11`
Choose the Open command.	`Ctrl`+`F12`
Insert the contents of the Spike.	`Ctrl`+`Shift`+`F3`
Edit a bookmark.	`Ctrl`+`Shift`+`F5`
Go to the previous window.	`Ctrl`+`Shift`+`F6`
Update linked information in a Word source document.	`Ctrl`+`Shift`+`F7`
Extend a selection or block.	`Ctrl`+`Shift`+`F8` and then press an `←→↓↑`
Unlink a field.	`Ctrl`+`Shift`+`F9`
Unlock a field.	`Ctrl`+`Shift`+`F11`
Choose the Print command.	`Ctrl`+`Shift`+`F12`
Go to the next field.	`Alt`+`F1`
Create a new Building Block.	`Alt`+`F3`
Exit Word.	`Alt`+`F4`
Restore the program window size.	`Alt`+`F5`
Move from an open dialog box back to the document, for dialog boxes that support this behavior.	`Alt`+`F6`
Find the next misspelling or grammatical error.	`Alt`+`F7`
Run a macro.	`Alt`+`F8`
Switch between all field codes and their results.	`Alt`+`F9`
Display the Selection task pane.	`Alt`+`F10`
Display Microsoft Visual Basic code.	`Alt`+`F11` `Alt`+`Shift`+Function keys
Go to the previous field.	`Alt`+`Shift`+`F1`
Choose the Save command.	`Alt`+`Shift`+`F2`
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	`Alt`+`Shift`+`F9`
Display a menu or message for an available action.	`Alt`+`Shift`+`F10`
Choose Table of Contents button in the Table of Contents container when the container is active.	`Alt`+`Shift`+`F12`
Display Microsoft System Information.	`Ctrl`+`Alt`+`F1`
Choose the Open command.	`Ctrl`+`Alt`+`F2`