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Online Help

Open the Help window. F1
Close the Help window. Alt+F4
Switch between the Help window and the active program. Alt+Tab
Go back to PowerPoint Help and How-to table of contents. Alt+Home
Select the next item in the Help window. Tab
Select the previous item in the Help window. Shift+Tab
Perform the action for the selected item. Enter
In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively. Tab, Shift+Tab
In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively. Enter
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. Tab
Select the previous hidden text or hyperlink. Shift+Tab
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. Enter
Move back to the previous Help topic (Back button). Alt+ or Backspace
Move forward to the next Help topic (Forward button). Alt+
Scroll small amounts up or down, respectively, within the currently displayed Help topic. /
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. PageUp, PageDown
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). Shift+F10
Stop the last action (Stop button). Esc
Refresh the window (Refresh button). F5
Print the current Help topic.

Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

Ctrl+P
Change the connection state. You may need to press F6 more than once. F6 (until the focus is in the Type words to search for box), Tab,
Type text in the Type words to search for box. You may need to press F6 more than once. F6
Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. F6
In a Table of Contents in tree view, select the next or previous item, respectively. /
In a Table of Contents in tree view, expand or collapse the selected item, respectively. /

Office basics

Switch to the next window. Alt+Tab, Tab
Switch to the previous window. Alt+Shift+Tab, Tab
Close the active window. Ctrl+W or Ctrl+F4
Broadcast the open presentation to a remote audience using the PowerPoint web application. Ctrl+F5
Move to the next task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note: If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane.

F6
Move to a pane from another pane in the program window (counterclockwise direction). Shift+F6
When more than one PowerPoint window is open, switch to the next PowerPoint window. Ctrl+F6
Switch to the previous PowerPoint window. Ctrl+Shift+F6
Copy a picture of the screen to the Clipboard. PrintScreen
Copy a picture of the selected window to the Clipboard. Alt+PrintScreen

Change or resize the font

Change the font. Ctrl+Shift+F
Change the font size. Ctrl+Shift+P
Increase the font size of the selected text. Ctrl+Shift+>
Decrease the font size of the selected text. Ctrl+Shift+<

Move around in text or cells

Move one character to the left.
Move one character to the right.
Move one line up.
Move one line down.
Move one word to the left. Ctrl+
Move one word to the right. Ctrl+
Move to the end of a line. End
Move to the beginning of a line. Home
Move up one paragraph. Ctrl+
Move down one paragraph. Ctrl+
Move to the end of a text box. Ctrl+End
Move to the beginning of a text box. Ctrl+Home
In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Ctrl+Enter
Repeat the last Find action. Shift+F4

Find and replace

Open the Find dialog box. Ctrl+F
Open the Replace dialog box. Ctrl+H
Repeat the last Find action. Shift+F4

Move around in and work in tables

Move to the next cell. Tab
Move to the preceding cell. Shift+Tab
Move to the next row.
Move to the preceding row.
Insert a tab in a cell. Ctrl+Tab
Start a new paragraph. Enter
Add a new row at the bottom of the table. Tab at the End of the last row

Access and use task panes

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) F6
When a task pane is active, select the next or previous option in the task pane, respectively. Tab, Shift+Tab
Display the full set of commands on the task pane menu. Ctrl+
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. /
Open the selected menu, or perform the action assigned to the selected button. Spacebar/Enter
Open a shortcut menu; open a drop-down menu for the selected gallery item. Shift+F10
When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. Home, End
Scroll up or down in the selected gallery list, respectively. PageUp, PageDown
Move to the top or bottom of the selected gallery list, respectively. Home, End
Close a task pane. Ctrl+Spacebar, C
Open the Clipboard. Alt+H, F, O

Resize a task pane

Move to the next option or option group. Tab
Move to the previous option or option group. Shift+Tab
Switch to the next tab in a dialog box. (A tab must already be selected in an open dialog box)
Switch to the previous tab in a dialog box. (A tab must already be selected in an open dialog box)
Open a selected drop-down list. , Alt+
Open the list if it is closed and move to an option in the list. First letter of an Option in a drop-down list
Move between options in an open drop-down list, or between options in a group of options. /
Perform the action assigned to the selected button; select or clear the selected check box. Spacebar
Select an option; select or clear a check box. The letter underlined in an optionion
Perform the action assigned to a default button in a dialog box. Enter
Close a selected drop-down list; cancel a command and close a dialog box. Esc

Use edit boxes within dialog boxes

Move to the beginning of the entry. Home
Move to the end of the entry. End
Move one character to the left or right, respectively. /
Move one word to the left. Ctrl+
Move one word to the right. Ctrl+
Select or cancel selection one character to the left. Shift+
Select or cancel selection one character to the right. Shift+
Select or cancel selection one word to the left. Ctrl+Shift+
Select or cancel selection one word to the right. Ctrl+Shift+
Select from the cursor to the beginning of the entry. Shift+Home
Select from the cursor to the end of the entry. Shift+End

Use the Open and Save As dialog boxes

Open the Open dialog box Alt+F then O
Open the Save As dialog box Alt+F then A
Move between options in an open drop-down list, or between options in a group of options
Display a shortcut menu for a selected item, such as a folder or file. Shift+F10
Move between options or areas in the dialog box. Tab
Open the filepath drop-down menu F4 or Alt+I
Refresh the file list. F5

Navigating the Ribbon

Select the active tab of the Ribbon and activate the access keys. Alt or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move left or right to another tab of the Ribbon, respectively. F10 to select the active Tab and then /
Hide or show the Ribbon. Ctrl+F1
Display the shortcut menu for the selected command. Shift+F10
Move the focus to select each of the following areas of the window:

  • Any open task panes

  • Active Tab of the Ribbon
    Move the focus to each command on the Ribbon, forward or backward respectively. Tab, Shift+Tab
    Move down, up, left, or right among the items on the Ribbon, respectively.
    Activate the selected command or control on the Ribbon. Spacebar/Enter
    Open the selected menu or gallery on the Ribbon. Spacebar/Enter
    Activate a command or control on the Ribbon so you can modify a value. Enter
    Finish modifying a value in a control on the Ribbon, and move the focus back to the document. Enter
    Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) F1

    Common tasks in PowerPoint

    Move clockwise among panes in Normal view. F6
    Move counterclockwise among panes in Normal view. Shift+F6
    Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. Ctrl+Shift+Tab

    Work in an outline

    Promote a paragraph. Alt+Shift+
    Demote a paragraph. Alt+Shift+
    Move selected paragraphs up. Alt+Shift+
    Move selected paragraphs down. Alt+Shift+
    Show heading level 1. Alt+Shift+1
    Expand text below a heading. Alt+Shift++
    Collapse text below a heading. Alt+Shift+-

    Work with shapes, pictures, boxes, objects, and WordArt

    Show or hide the grid. Shift+F9
    Show or hide guides. Alt+F9

    Copy the attributes of a shape

    Select one character to the right. Shift+
    Select one character to the left. Shift+
    Select to the end of a word. Ctrl+Shift+
    Select to the beginning of a word. Ctrl+Shift+
    Select one line up (with the cursor at the beginning of a line). Shift+
    Select one line down (with the cursor at the beginning of a line). Shift+
    Select an object (when the text inside the object is selected). Esc
    Select another object (when one object is selected). Tab or Shift+Tab until the object you want is selected
    Select text within an object (with an object selected). Enter
    Select all objects. Ctrl+A (on the Slides Tab)
    Select all slides. Ctrl+A (in Slide Sorter view)
    Select all text. Ctrl+A (on the Outline Tab)

    Delete and copy text and objects

    Delete one character to the left. Spacebar
    Delete one word to the left. Ctrl+Backspace
    Delete one character to the right. Delete
    Delete one word to the right.

    Note: The cursor must be between words to do this.

    Ctrl+Delete
    Cut selected object or text.

    Note: The cursor must be between words to do this.

    Ctrl+X
    Copy selected object or text. Ctrl+C
    Paste cut or copied object or text. Ctrl+V
    Undo the last action. Ctrl+Z
    Redo the last action. Ctrl+Y
    Copy formatting only. Ctrl+Shift+C
    Paste formatting only. Ctrl+Shift+V
    Open Paste Special dialog box. Ctrl+Alt+V

    Move around in text

    Move one character to the left.
    Move one character to the right.
    Move one line up.
    Move one line down.
    Move one word to the left. Ctrl+
    Move one word to the right. Ctrl+
    Move to the end of a line. End
    Move to the beginning of a line. Home
    Move up one paragraph. Ctrl+
    Move down one paragraph. Ctrl+
    Move to the end of a text box. Ctrl+End
    Move to the beginning of a text box. Ctrl+Home
    Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Ctrl+Enter
    Move to repeat the last Find action. Shift+F4

    Move around in and work on tables

    Move to the next cell. Tab
    Move to the preceding cell. Shift+Tab
    Move to the next row.
    Move to the preceding row.
    Insert a tab in a cell. Ctrl+Tab
    Start a new paragraph. Enter
    Add a new row at the bottom of the table. Tab at the End of the last row

    Format and align characters and paragraphs

    Open the Font dialog box to change the font. Ctrl+Shift+F
    Increase the font size. Ctrl+Shift+>
    Decrease the font size. Ctrl+Shift+<

    Apply character formats

    Open the Font dialog box to change the formatting of characters. Ctrl+T
    Change the case of letters between sentence, lowercase, or uppercase. Shift+F3
    Apply bold formatting. Ctrl+B
    Apply an underline. Ctrl+U
    Apply italic formatting. Ctrl+I
    Apply subscript formatting (automatic spacing). Ctrl+=
    Apply superscript formatting (automatic spacing). Ctrl+Shift++
    Remove manual character formatting, such as subscript and superscript. Ctrl+Spacebar
    Insert a hyperlink. Ctrl+K

    Copy text formats

    Copy formats. Ctrl+Shift+C
    Paste formats. Ctrl+Shift+V

    Align paragraphs

    Center a paragraph. Ctrl+E
    Justify a paragraph. Ctrl+J
    Left align a paragraph. Ctrl+L
    Right align a paragraph. Ctrl+R

    Run a presentation

    Start a presentation from the beginning. F5
    Perform the next animation or advance to the next slide. N, Enter, PageDown, , , or Spacebar
    Perform the previous animation or return to the previous slide. P, PageUp, , , or Spacebar
    Go to slide number. 0-9+Enter
    Display a blank black slide, or return to the presentation from a blank black slide. B or Period
    Display a blank white slide, or return to the presentation from a blank white slide. W or ,
    Stop or restart an automatic presentation. S
    End a presentation. Esc or -
    Erase on-screen annotations. E
    Go to the next slide, if the next slide is hidden. H
    Set new timings while rehearsing. T
    Use original timings while rehearsing. O
    Use mouse-click to advance while rehearsing. M
    Re-record slide narration and timing R
    Return to the first slide. Press and hold Right and Mouse buttons for 2 seconds
    Show or hide the arrow pointer A or =
    Change the pointer to a pen. Ctrl+P
    Change the pointer to an arrow. Ctrl+A
    Change the pointer to an eraser Ctrl+E
    Show or hide ink markup Ctrl+M
    Hide the pointer and navigation button immediately. Ctrl+H
    Hide the pointer and navigation button in 15 seconds. Ctrl+U
    View the All Slides dialog box Ctrl+S
    View the computer task bar Ctrl+T
    Display the shortcut menu. Shift+F10
    Go to the first or next hyperlink on a slide. Tab
    Go to the last or previous hyperlink on a slide. Shift+Tab
    Perform the "mouse click" behavior of the selected hyperlink. Enter while a hyperlink is selected

    Media shortcuts during presentation

    Stop media playback Alt+Q
    Toggle between play and pause Alt+P
    Go to the next bookmark Alt+End
    Go to the previous bookmark Alt+Home
    Increase the sound volume Alt+
    Decrease the sound volume Alt+
    Seek forward Alt+Shift+PageDown
    Seek backward Alt+Shift+PageUp
    Mute the sound Alt+U

    You can press F1 during your presentation to see a list of controls.

    Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar. Tab
    Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar. Shift+Tab
    Perform the "mouse click" behavior of the selected hyperlink. Enter
    Go to the next slide. Spacebar

    Use the Selection pane feature

    Cycle the focus through the different panes. F6
    Display the context menu. Shift+F10
    Move the focus to a single item or group. /
    Move the focus from an item in a group to its parent group.
    Move the focus from a group to the first item in that group.
    Expand a focused group and all its child groups. *(NumLock)
    Expand a focused group. +(NumLock)
    Collapse a focused group. -(NumLock)
    Move the focus to an item and select it. Shift+ or Shift+
    Select a focused item. Spacebar/Enter
    Cancel selection of a focused item. Shift+Spacebar or Shift+Enter
    Move a selected item forward. Ctrl+Shift+F
    Move a selected item backward. Ctrl+Shift+B
    Show or hide a focused item. Ctrl+Shift+S
    Rename a focused item. F2
    Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. Tab or Shift+Tab
    Collapse all groups.

    Note: The focus must be in the tree view of the Selection pane to use this shortcut.

    Alt+Shift+1
    Expand all groups. Alt+Shift+9
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