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Online Help

Open the Help window. F1
Close the Help window. Alt+F4
Switch between the Help window and the active program. Alt+Tab
Go back to PowerPoint Home. Alt+Home
Select the next item in the Help window. Tab
Select the previous item in the Help window. Shift+Tab
Perform the action for the selected item. Enter
In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively. Tab, Shift+Tab
In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively. Enter
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. Tab
Select the previous hidden text or hyperlink. Shift+Tab
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. Enter
Move back to the previous Help topic (Back button). Alt+ or Backspace
Move forward to the next Help topic (Forward button). Alt+
Scroll small amounts up or down, respectively, within the currently displayed Help topic. /
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. PageUp, PageDown
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). Shift+F10
Stop the last action (Stop button). Esc
Refresh the window (Refresh button). F5
Print the current Help topic.

Note: If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

Ctrl+P
Change the connection state. You may need to press F6 more than once. F6 (until the focus is in the Type words to search for box), Tab,
Type text in the Type words to search for box. You may need to press F6 more than once. F6
Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. F6
In a Table of Contents in tree view, select the next or previous item, respectively. /
In a Table of Contents in tree view, expand or collapse the selected item, respectively. /

Office basics

Switch to the next window. Alt+Tab
Switch to the previous window. Alt+Shift+Tab
Close the active window. Ctrl+W or Ctrl+F4
Restore the size of the active window after you maximize it. Ctrl+F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Note: If pressing F6 doesn't display the task pane that you want, press ALT to place focus on the Ribbon, which is a part of the Microsoft Office Fluent user interface, and then press CTRL+TAB to move to the task pane. The Ribbon is part of the new Microsoft Office Fluent user interface. It replaces the multiple menus and toolbars with one place to easily find all the commands that you need.

F6
Move to a pane from another pane in the program window (counterclockwise direction). Shift+F6
When more than one window is open, switch to the next window. Ctrl+F6
Switch to the previous window. Ctrl+Shift+F6
When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC. Ctrl+F7
When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC. Ctrl+F8
Minimize a window to an icon (works for only some Microsoft Office programs). Ctrl+F9
Maximize or restore a selected window. Ctrl+F10
Copy a picture of the screen to the Clipboard. PrintScreen
Copy a picture of the selected window to the Clipboard. Alt+PrintScreen

Change or resize the font

Change the font. Ctrl+Shift+F
Change the font size. Ctrl+Shift+P
Increase the font size of the selected text. Ctrl+Shift+>
Decrease the font size of the selected text. Ctrl+Shift+<

Move around in text or cells

Move one character to the left.
Move one character to the right.
Move one line up.
Move one line down.
Move one word to the left. Ctrl+
Move one word to the right. Ctrl+
Move to the end of a line. End
Move to the beginning of a line. Home
Move up one paragraph. Ctrl+
Move down one paragraph. Ctrl+
Move to the end of a text box. Ctrl+End
Move to the beginning of a text box. Ctrl+Home
In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Ctrl+Enter
Repeat the last Find action. Shift+F4

Find and replace

Open the Find dialog box. Ctrl+F
Open the Replace dialog box. Ctrl+H
Repeat the last Find action. Shift+F4

Move around in and work in tables

Move to the next cell. Tab
Move to the preceding cell. Shift+Tab
Move to the next row.
Move to the preceding row.
Insert a tab in a cell. Ctrl+Tab
Start a new paragraph. Enter
Add a new row at the bottom of the table. Tab at the End of the last row

Access and use task panes

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) F6
When a task pane is active, select the next or previous option in the task pane, respectively. Tab, Shift+Tab
Display the full set of commands on the task pane menu. Ctrl+
Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. /
Open the selected menu, or perform the action assigned to the selected button. Spacebar/Enter
Open a shortcut menu; open a drop-down menu for the selected gallery item. Shift+F10
When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. Home, End
Scroll up or down in the selected gallery list, respectively. PageUp, PageDown
Move to the top or bottom of the selected gallery list, respectively. Home, End
Close a task pane. Ctrl+Spacebar, C
Open the Clipboard. Alt+H, F, O

Access and use smart tags

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. Alt+Shift+F10
Select the next item on a smart tag menu.
Select the previous item on a smart tag menu.
Perform the action for the selected item on a smart tag menu. Enter
Close the smart tag menu or message. Esc
Move to the next option or option group. Tab
Move to the previous option or option group. Shift+Tab
Switch to the next tab in a dialog box. Ctrl+Tab
Switch to the previous tab in a dialog box. Ctrl+Shift+Tab
Open a selected drop-down list. Alt+
Open the list if it is closed and move to an option in the list. First letter of an Option in a drop-down list
Move between options in an open drop-down list, or between options in a group of options.
Close a selected drop-down list; cancel a command and close a dialog box. Esc
Perform the action assigned to the selected button; select or clear the selected check box. Spacebar
Select an option; select or clear a check box. Alt+the letter underlined in an Option
Perform the action assigned to a default button in a dialog box. Enter

Use edit boxes within dialog boxes

Move to the beginning of the entry. Home
Move to the end of the entry. End
Move one character to the left or right, respectively. /
Move one word to the left. Ctrl+
Move one word to the right. Ctrl+
Select or cancel selection one character to the left. Shift+
Select or cancel selection one character to the right. Shift+
Select or cancel selection one word to the left. Ctrl+Shift+
Select or cancel selection one word to the right. Ctrl+Shift+
Select from the cursor to the beginning of the entry. Shift+Home
Select from the cursor to the end of the entry. Shift+End

Use the Open and Save As dialog boxes

Go to the previous folder. Button image Alt+1
Up One Level Button image button: Open the folder up one level above the open folder. Alt+2
Delete Button image button: Delete the selected folder or file. Alt+3 or Delete
Create New Folder Button image button: Create a new folder. Alt+4
Views Button image button: Switch among available folder views. Alt+5
Tools button: Show the Tools menu. Alt+L
Display a shortcut menu for a selected item, such as a folder or file. Shift+F10
Move between options or areas in the dialog box. Tab
Open the Look in list. F4 or Alt+I
Refresh the file list. F5

Navigating the Ribbon

Select the active tab of the Ribbon and activate the access keys. Alt or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move left or right to another tab of the Ribbon, respectively. F10 to select the active Tab and then /
Hide or show the Ribbon. Ctrl+F1
Display the shortcut menu for the selected command. Shift+F10
Move the focus to select each of the following areas of the window: F6
Move the focus to each command on the Ribbon, forward or backward respectively. Tab, Shift+Tab
Move down, up, left, or right among the items on the Ribbon, respectively.
Activate the selected command or control on the Ribbon. Spacebar/Enter
Open the selected menu or gallery on the Ribbon. Spacebar/Enter
Activate a command or control on the Ribbon so you can modify a value. Enter
Finish modifying a value in a control on the Ribbon, and move the focus back to the document. Enter
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) F1

Move between panes

Move clockwise among panes in Normal view. F6
Move counterclockwise among panes in Normal view. Shift+F6
Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. Ctrl+Shift+Tab

Work in an outline

Promote a paragraph. Alt+Shift+
Demote a paragraph. Alt+Shift+
Move selected paragraphs up. Alt+Shift+
Move selected paragraphs down. Alt+Shift+
Show heading level 1. Alt+Shift+1
Expand text below a heading. Alt+Shift++
Collapse text below a heading. Alt+Shift+-

Show or hide a grid or guides

Show or hide the grid. Shift+F9
Show or hide guides. Alt+F9

Select text and objects

Select one character to the right. Shift+
Select one character to the left. Shift+
Select to the end of a word. Ctrl+Shift+
Select to the beginning of a word. Ctrl+Shift+
Select one line up. Shift+
Select one line down. Shift+
Select an object (with text selected inside the object). Esc
Select an object (with an object selected). Tab or Shift+Tab until the object you want is selected
Select text within an object (with an object selected). Enter
Select all objects. Ctrl+A (on the Slides Tab)
Select all slides. Ctrl+A (in Slide Sorter view)
Select all text. Ctrl+A (on the Outline Tab)

Delete and copy text and objects

Delete one character to the left. Spacebar
Delete one word to the left. Ctrl+Backspace
Delete one character to the right. Delete
Delete one word to the right. Ctrl+Delete
Cut selected object. Ctrl+X
Copy selected object. Ctrl+C
Paste cut or copied object. Ctrl+V
Undo the last action. Ctrl+Z
Redo the last action. Ctrl+Y
Copy formatting only. Ctrl+Shift+C
Paste formatting only. Ctrl+Shift+V
Paste special. Ctrl+Alt+V

Move around in text

Move one character to the left.
Move one character to the right.
Move one line up.
Move one line down.
Move one word to the left. Ctrl+
Move one word to the right. Ctrl+
Move to the end of a line. End
Move to the beginning of a line. Home
Move up one paragraph. Ctrl+
Move down one paragraph. Ctrl+
Move to the end of a text box. Ctrl+End
Move to the beginning of a text box. Ctrl+Home
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Ctrl+Enter
Move to repeat the last Find action. Shift+F4

Move around in and work on tables

Move to the next cell. Tab
Move to the preceding cell. Shift+Tab
Move to the next row.
Move to the preceding row.
Insert a tab in a cell. Ctrl+Tab
Start a new paragraph. Enter
Add a new row at the bottom of the table. Tab at the End of the last row

Edit a linked or embedded object

Open the Font dialog box to change the font. Ctrl+Shift+F
Open the Font dialog box to change the font size. Ctrl+Shift+P
Increase the font size. Ctrl+Shift+>
Decrease the font size. Ctrl+Shift+<

Apply character formats

Open the Font dialog box to change the formatting of characters. Ctrl+T
Change the case of letters between sentence, lowercase, or uppercase. Shift+F3
Apply bold formatting. Ctrl+B
Apply an underline. Ctrl+U
Apply italic formatting. Ctrl+I
Apply subscript formatting (automatic spacing). Ctrl+=
Apply superscript formatting (automatic spacing). Ctrl+Shift++
Remove manual character formatting, such as subscript and superscript. Ctrl+Spacebar
Insert a hyperlink. Ctrl+K

Copy text formats

Copy formats. Ctrl+Shift+C
Paste formats. Ctrl+Shift+V

Align paragraphs

Center a paragraph. Ctrl+E
Justify a paragraph. Ctrl+J
Left align a paragraph. Ctrl+L
Right align a paragraph. Ctrl+R

Run a presentation

Start the presentation from the beginning. F5
Perform the next animation or advance to the next slide. N, Enter, PageDown, , , or Spacebar
Perform the previous animation or return to the previous slide. P, PageUp, , , or Spacebar
Go to slide number. 0-9+Enter
Display a blank black slide, or return to the presentation from a blank black slide. B or Period
Display a blank white slide, or return to the presentation from a blank white slide. W or ,
Stop or restart an automatic presentation. S
End a presentation. Esc or -
Erase on-screen annotations. E
Go to the next slide, if the next slide is hidden. H
Set new timings while rehearsing. T
Use original timings while rehearsing. O
Use a mouse click to advance while rehearsing. M
Return to the first slide. 1+Enter
Redisplay hidden pointer or change the pointer to a pen. Ctrl+P
Redisplay hidden pointer or change the pointer to an arrow. Ctrl+A
Hide the pointer and navigation button immediately. Ctrl+H
Hide the pointer and navigation button in 15 seconds. Ctrl+U
Display the shortcut menu. Shift+F10
Go to the first or next hyperlink on a slide. Tab
Go to the last or previous hyperlink on a slide. Shift+Tab
Perform the "mouse click" behavior of the selected hyperlink. Enter while a hyperlink is selected

Browse Web presentations

Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar. Tab
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar. Shift+Tab
Perform the "mouse click" behavior of the selected hyperlink. Enter
Go to the next slide. Spacebar
Go to the previous slide. Spacebar

Use the Selection pane feature

Launch the Selection pane. Alt, J, D, A and then P
Cycle the focus through the different panes. F6
Display the context menu. Shift+F10
Move the focus to a single item or group. /
Move the focus from an item in a group to its parent group.
Move the focus from a group to the first item in that group.
Expand a focused group and all its child groups. *(NumLock)
Expand a focused group. +(NumLock)
Collapse a focused group. -(NumLock)
Move the focus to an item and select it. Shift+ or Shift+
Select a focused item. Spacebar/Enter
Cancel selection of a focused item. Shift+Spacebar or Shift+Enter
Move a selected item forward. Ctrl+Shift+F
Move a selected item backward. Ctrl+Shift+B
Show or hide a focused item. Ctrl+Shift+S
Rename a focused item. F2
Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. Tab or Shift+Tab
Collapse all groups. Alt+Shift+1
Expand all groups. Alt+Shift+9
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